Summer is Festival season in the music world with numerous events being held not only across the UK but also worldwide. There has been a real appetite for live music for many years now and this seems to have increased since the global pandemic. As such many local organisations such as cricket, football, and rugby clubs have started to put on live music events as a way of raising much-needed funds.
Now irrespective of whether you are looking to organise an event for 500 people or several thousand there are certain things you need to put in place to ensure your event is the success you want it to be. So for this article, we will highlight 5 of those things.
A Site Plan and Map
Most organisations looking to put on an event will already have access to the outdoor space necessary. However, there is much more needed than just a large field, a stage, and some bands. You need to ensure you do a detailed site map that covers all the important points. The first thing to do is decide where you intend to put the stage. Once this has been decided you need to ensure you have clear and safe entry and access points for everyone to make sure people can get in and out of your event safely. You will also need to decide where you intend to locate your toilets and also any vendors you may have on-site. Remember the more planning you do the less stress you are likely to have on the day.
Now obviously the main aim of your event is to raise money for your organisation, so you want to make it as easy as possible for people to buy tickets. Getting people to buy tickets from the club or pay at the gate is an outdated method that may well harm ticket sales. The best way to sell tickets now is through one of the many online ticketing options available to you. By doing this you can make it easy for people to purchase tickets in advance on smartphones or tablets. It will also allow you to keep a check on numbers and you will also have all monies in advance.
Staging and Tech Equipment
You must bring in a professional company for your staging and technical equipment. There is nothing worse at a live music event than having poor sound as that will spoil people’s enjoyment of the day. If you hire the services of a professional company they will advise on the size of stage needed and how powerful your PA needs to be. They will also provide a sound engineer and stage manager for the day to ensure a smooth transition between the acts. This will take away a lot of the pressure off organisers during the day.
Most clubs will ultimately rely on volunteers to help staff the event to save costs which is understandable. However, it is always worth employing the services of professional security staff to manage the gate and deal with the tickets. This takes the pressure off your volunteers who can then concentrate on general marshaling duties on site. Hopefully, your event will go off without any issues but on the off chance there are, you need to have experienced staff in place to deal with it rather than relying on volunteers to sort it.
Food and Drink
While most clubs will have their bar they usually cannot cope with the numbers expected. One way to address this is by hiring a mobile bar hire in Liverpool or wherever your event is taking place. Bringing in specialist vendors will not only offer event goers a choice of food and drinks but is also a good income stream as they will pay handsomely for a pitch at a successful event.
Now, while we are aware that many other things go into the makeup of a successful event, we believe that the things we have highlighted above will provide you with a solid foundation for a successful event.